Let me guess. If you are reading this, you probably just got arrowed by your boss to plan your teambuilding event next month. Before you start freaking out over what to do, who to contact, read this article first.
- Study the demographics of your team
First of all, you need to know your team well. If you haven’t been interacting with your team much, now is the time to do so. You will need to know the expected turn out rate, the age profiles of the attendees and finally their interests and hobbies.
Knowing your team well helps you a long way in planning the teambuilding event because if you have a team of 60 year olds, you probably want to brush off the idea of trampoline park visit which would be more suitable for a team of millenniums.
- Calculate your budget
If your boss is extremely generous, you can skip this point. Chances are, you probably have a limited budget to work with. Knowing your budget gives you a certain expectation of how grand your teambuilding event can be and potentially helps to shortlist the kind of activities you can have.
A typical teambuilding event for up to 80 pax can cost anywhere from $1,500 to $5,000 depending on your requirements and type of activity.
- Determine the type of event required
Now that you’ve identified your team’s interests and amount of budget you have, it’s time to choose the teambuilding event best suited for your team.
Always make sure to choose something that caters to the majority of your team. There might be a few colleagues who might not seem to like anything and that’s okay. You just have to make this a successful one for most of your team.
Typical outdoor teambuilding events include amazing races and treasure hunts while indoor teambuilding events like escape rooms cater to colleagues who are allergic to sunlight.
- Request for a recce or meeting
Once you have decided on the type of event, contact the vendor to firm up the details. Take this chance to also inform the vendor of your expectations and any special requirements needed.
It is also important to understand the vendor’s cancellation or wet weather policies just in case you have to cancel the event for whatsoever reasons.
- Book your desired teambuilding event
Save the date! After you’ve chosen the vendor of your choice, all you have to do now is to send out calendar invites! Some vendors might even give you a publicity poster to send to your colleagues. If the actual registration is much lesser than expected, contact your vendor quickly to find out alternatives to scale down the event.
You can also purchase some prizes to spice up the event if you have left over budget.
If you are planning for your next teambuilding event for your colleagues, look no further! Contact us at info@fhi-online.com for a complete teambuilding experience.